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BEST FREE PDF OCR TOOL UNLIMITED SIZE SOFTWARE
BEST FREE PDF OCR TOOL UNLIMITED SIZE TRIAL

Hand printed characters should be constrained with boxes or combs to force filler to write legible, separated, printed characters.

Use drop out colors for form backgrounds when possible.

Plenty of space between form elements and labels, at least 0.5cm / 0.25in.

BEST FREE PDF OCR TOOL UNLIMITED SIZE TRIAL

This saves you dozens of hours of trial and error during the design process and even more in data entry once the filled in forms are collected.īest practice recommendations for ICR and OCR forms include: These forms can be automatically converted to recognition templates for scanning for data capture. Handprint recognition applications can provide dramatically different results in terms of accuracy depending on whether the form is designed with intelligent character recognition (ICR) in mind.įorms Processing applications like ABBYY FlexiCapture have a built-in form design tool with ICR-optimized field layout elements and rules that validate whether your form uses best practices for recognition. ABBYY FlexiCapture also supports NLP-based training for these types of documents. These work by attempting to “understand” the language used in documents to interpret the location of data points based on meaning. These types of documents can still be captured with OCR but they will usually require an experienced technician to manually configure the template.įor natural language data like legal documents, a new artificial intelligence technology called NLP (Natural Language Processing) is available.

Tables with overlapping columns, subtotal rows, etc.

Point and click style training doesn’t work quite as well with: In our experience they work well when you have: This bypasses the technical requirements of creating complex OCR templates, especially for varied documents like Invoices where the data doesn’t always appear in the same place.īut how good are these AI-based training systems? Modern Forms Processing applications have AI-based training algorithms that let users point and click on the location of data in their documents and create OCR templates automatically. In recent years, artificial intelligence based training has made it possible to simply point and click on the location of data on documents as you process them and generate these templates automatically, dramatically reducing the need for ongoing expert help these systems require. These applications are also able to capture complex table data and output to formats like Excel or a SQL Database, especially when it doesn’t line up into regular columns.

BEST FREE PDF OCR TOOL UNLIMITED SIZE SOFTWARE

Software like ABBYY FlexiCapture will look for keywords like “Invoice Number” or variations like “Inv #” and “Invoice No.” to locate the invoice number value on each invoice. Businesses receive invoices from 1000s of different vendors, each with important information like the Invoice Number, Due Date and Total needed to process the document, but each vendor invoice is formatted a little differently than the others. The most common example in business is an Invoice. Modern Forms Processing software can use rules-based templates for locating data on documents based on label keywords, data types, regular expression pattern matching and other methods. To capture handprint, irregular tables, large numbers of data points, or data that doesn’t always appear in the same place on every page, Forms Processing software is what you need. If you need to capture data formatted in tables and output to CSV or Excel, desktop OCR applications do this quite well as long as the tables have a regular format with well-defined columns. If you need to capture specific data in multiple documents and output them to structured data files or a SQL database, Batch OCR Applications are the best option for this.

The zones are designed more for excluding regions you don’t want or manually overriding the detection of text, tables and images in the document. What you typically get a text file for each document with a line of text for each zone. With these applications it is often not possible to output this data as “fields” in a structured data file like CSV, Excel or XML. Most OCR applications have “Lite” versions that don’t have the ability to manually create zones so it’s important to get the correct version. The “Pro” versions of most Desktop OCR applications support the creation of zone templates that can be used to OCR specific regions on batches of documents.